The Board of Directors consists of parents or community members, most of which have children who attend the preschool, who are elected to the 13 positions described in Article II Section 2 of the by-laws. Duties of the respective board positions are described in Article lll of the by-laws. The Directors and teachers are responsible for governing the ongoing, day-to-day activities and curriculum of the school. In conjunction with the director(s)/teacher(s), the board has the responsibility of finances, maintenance, publicity, future planning, advertising, and fundraising. The board has the power to make all final decisions on business matters, except where assigned to all parents by the by-laws or the Articles of Incorporation. However, input from all parents is highly valued. Regular board meetings are held monthly, with the date and time established by each new board. Parents are invited and encouraged to attend all board meetings and can request a place on the agenda. Agendas will be posted at the preschool a minimum of 7 days prior to board meetings.
Brief Summary of Board Positions:
- President: This person presides at all meetings and represents the school in all matters. This person guides the Board in setting and maintaining goals. The president must be a second-year parent/guardian and shall have held a Board position previously.
- Vice-President: This person assists the president as needed and sets goals for the advancement of the preschool. In the absence of the President, this person will take over the responsibilities and duties of the president. This person will also be responsible for advertising on Facebook/IG and through other media, especially during registration.
- Secretary: This person has responsibility for all books, documents, and papers for the corporation, including alumni. This person must take minutes at meetings and publish them promptly.
- Treasurer: This person must be a second year parent/guardian and shall have held a Board position previously. He/She will create and manage the schools budget, bills, payroll, expenses, and all monetary transactions. This person will review financial statements with our Board. He/She will keep track of tuition and all money coming into and out of the preschool
- Field Trip Coordinator: This person is responsible for arranging special events and field trips for the preschool and for sending thank you notes after the event.
- Cleaning/Safety: This person is responsible for notifying parent(s)/guardian(s) of the mandatory spring, winter and fall clean-up dates, arranging for tile and carpets to be professionally cleaned, recording cleaning participation hours, and keeping cleaning supplies stocked. This person handles all correspondence with contracted cleaning businesses/persons. This person is also responsible for inspection of fire extinguishers and CO detectors. This person is responsible for keeping the emergency procedures updated and seeing that monthly fire drills are completed.
- Maintenance: This person is responsible for keeping the building and grounds in good repair and making arrangements for snow and leaf removal.
- Assistant Maintenance: This person assists the Maintenance Chairperson.
- Fundraising 1: This person plans and oversees any fund-raising events of the preschool. This role has the opportunity to be creative and fun working together with the other Fundraising Chairperson. This is a year long active position raising money for the school by creating monthly events.
- Fundraising 2: This person plans and oversees any fund-raising events of the preschool. This role has the opportunity to be creative and fun working together with the other Fundraising Chairperson. This is a year long active position raising money for the school by creating monthly events.
- Participation: This person accounts for all participation events, notifies families of their participation events, and maintains the time/talent resource binder.
- Silent Auction Chair: This person organizes the silent auction held at the end of the school year. Coordinates food/events/silent auction items. This person will also seek out Grants/sponsorships from local and national companies. This is a year long active position of looking for ways to enquire about grants for nonprofits.
- Art Show Chair: This person coordinates the art show and team for the art show.